Purchasing/Procurement Administrator

Our client is a specialist hire company with a unique consultative approach who offer tailored solutions for dust control, fume extraction, ventilation, noise barriers, water treatment, environmental monitoring, and climate control.  They are looking to recruit a Purchasing/Procurement Administrator to join their team of 3 in Dartford with the office re-locating to Aylesford later in the year.

Position Overview:

As the company continue to grow, you’ll have the opportunity to make this role your own; Reporting directly to the Purchasing Manager, your focus will be to pick up the day-to-day duties within the purchasing department, liaise with suppliers, reduce lead times, and work collaboratively within a high-performance team, you will focus on daily requisitions, whilst building strong relationships with their suppliers and ensuring timely processing. Managing the procurement for one of their core products (Soundex) as a key project: and becoming the MS Excel and reporting lead for the team.

Key Accountabilities/Deliverables: (Responsibilities, rules and procedures, teamwork, customer service, communication and documentation)

• Action daily requisitions (20-40) via their purchasing system from our UK hubs, ensuring timely procurement and delivery of goods.
• Respond timely to invoice queries and ensure these are resolved accurately.
• Complete ad hoc admin tasks, inc. invoice processing and stock control.
• Clear open receipts and maintain and update system records.
• Source materials/equipment/parts directly from retail/stores to expedite order fulfilment, particularly in cases of urgent client requests.
• Resolve issues related to order discrepancies and invoice discrepancies.
• Build and maintain good, strong working relationships with their suppliers and internal stakeholders to ensure mutually beneficial outcomes.
• Follow-up with suppliers on delivery dates to ensure goods arrive on time.
• Process invoices and raise purchase orders as and when needed.
• Become the 1st point of contact for their core product: Soundex – taking the lead on this project, including working and manging their supply chain – ensuring products are manufactured and delivered within set time frames and budgets
• Monitor trends and supply chain factors to make informed decisions.
• Prepare and analyse reports/metrics to identify opportunities for cost savings
• Collaborate with cross-functional teams to identify opportunities for cost reduction, process improvements, and enhanced supplier relationships.

Technical & Qualifications: Knowledge, Skills and Abilities: (Systems, Programs, Degrees, Certifications, Memberships etc).

Bachelor’s degree in Purchasing, Supply Chain Management, or a related field (Desirable)

CIPS or other professional procurement certification or similar (Desirable)

Previous purchasing/procurement experience (Essential)

• Manufacturing process knowledge/background (Desirable)
• Intermediate MS Excel skills (Essential)
• Knowledge of Syrinx or other procurement software/tools (Desirable)
• Core Competencies: (Communication, Numerical, Delegation, Integrity, Tenacity etc)
• Excellent analytical and problem-solving abilities.
• Ability to analyse data and make informed decisions.
• Strong communication skills (written and verbal).

skills (written and verbal).

• Managing Soundex manufacturing, including time schedules and stock availability
• Delivery meets the required specification (quality and functionality)

Hours of work: Monday to Friday 7.30am – 4.30pm (1 hour lunch)

Salary: £30,000 – £32,000 per annum

We are acting as an Employment Agency in relation to this role.